An example prompt for an accounting system

Build a multi-entity accounting system for a holding company. It needs: entities and consolidation groups, chart of accounts, general ledger and journals, fiscal periods and close, accounts payable and accounts receivable and invoicing. Rule that must always hold: every financial row carries entity_id and RLS grants entity-level roles; consolidation is a derived snapshot over closed entity periods, never a shared ledger. Leave out for now: no filing of tax returns or statutory accounts; the app produces the numbers and exports and no editing or deleting of posted journals; reversals only.

Replace the first sentence with your own idea. The list of needs stays useful whatever the niche, because it comes from what an accounting system has to do.

• Build a bills and invoices back office for a services firm. Start with entities and consolidation groups and chart of accounts, and add general ledger and journals once those work.
• Build a bank reconciliation tool for a property group. People should be able to lock closed periods so history cannot move, and run a repeatable month-end checklist.

Forge AI picks a reference architecture from how you describe the app. These phrases point to an accounting system: general ledger, accounting software, chart of accounts, accounts payable, accounts receivable, multi-entity accounting, multi entity accounting and consolidation.

• Entity is the unit of books; tenant groups entities.
• Maintained balance summary plus immutable lines.
• Gap-free numbering allocated inside the issuing transaction.
• FX rates as scaled integers, no guessing when a rate is missing.

This is a reference design for the category, not a promise that every item is generated today. Built-ins such as background jobs, file uploads and search are rolling out; email sent from your app is coming soon, so anything here that needs it is something you add yourself for now.

• Bank feeds via open-banking aggregator: file import covers phase 1; feeds add vendor cost and consent flows.
• Intercompany netting and consolidation engine: needs two or more entities with mirrored journals.
• E-invoicing network (Peppol or country platform): country specific access points and certification.
• OCR for bill capture: typed entry and upload cover phase 1.

How detailed should a prompt for an accounting system be?

Name the users, the main objects, one rule that must always hold and one thing to leave out. The plan fills in the rest, and you can change it before generation.

Which words tell Forge64 this is an accounting system?

Phrases such as general ledger, accounting software, chart of accounts and accounts payable point to this category.

Can I change the app after the first build?

Yes. Describe the change in plain English and Forge AI edits the app; the quality gate checks the code again.

• How to build an accounting system
• Accounting system architecture
• Accounting system security checklist
• Accounting system scaling checklist
• Often combined: ledger app
• Often combined: approval workflow app
• All app types